What changes in car washes operations
Car wash networks track locations, membership activity, wash programs, and seasonal operating changes. Their shared workspace should make it easy to find a location, understand which quantity rule applies, and see what still needs review. A clear distinction between saved location quantities, per-cycle entries, and effective prices prevents local exceptions from becoming permanent network assumptions.
Watch for these gaps
- Treating a paused location as a zero-producing active location
- Using membership totals when the rule counts completed washes
- Losing the reason for a temporary seasonal override
A repeatable sales-based billing rule setup workflow
- 01
Open Billing Rules and choose the sales-based rule family.
- 02
Set the calculation model, effective dates, billing targets, availability, and payment destination.
- 03
Review the rule preview for the selected services, classes, and reporting context.
- 04
Save or activate the version only after its terms and readiness state are understood.
Bring the industry records into the review
For car washes, use wash location roster with active, paused, or archived state; membership or wash-program quantities by reporting cycle; location-level price overrides and change history as the evidence packet. Keep the franchise and reporting period attached to each record so a reviewer can follow the source without reconstructing the conversation.
What to do when the review finds a problem
A sales-based rule is being created or materially changed.
Choose the calculation model that matches the business rule before selecting targets or entering values.
The rule does not cover every eligible item.
Select the intended services or classes explicitly when the rule should apply to a subset.
The model and target scope have been confirmed.
Set effective dates and a payment destination that are valid for the rule's reporting periods.
The rule is ready for an activation decision.
Keep the version in review until the preview matches the intended calculation and availability.
A common mistake to avoid
Changing the target meaning while editing a percentage or tier value because the selection was left implicit.
Before you mark the work complete
A versioned sales-rule configuration record with calculation model, targets, dates, availability, payment route, preview, and approver.
- The calculation model matches the intended business rule.
- Effective dates and billing targets are correct.
- The payment destination is configured before activation.
Check location state before reviewing cycle quantities, especially after a pause or reopening. Confirm the unit label matches the source count, distinguish a saved quantity from a per-cycle entry, and review effective price after any override. Close the cycle only after overdue locations, deliberate zeros, and temporary adjustments have been addressed.
Download the car washes review worksheet →A situation to work through
A car wash operator can select a wash program, search for a location, and see the organization price, local override, effective price, and cycle quantity in one row. A paused location can remain visible for historical review without receiving new active work. When a count changes, the operator saves the row after previewing its current version and resulting amount.
Apply the sales-based billing rule setup steps above to this situation. Record the original evidence, the unresolved question, and the person who can answer it before treating the item as complete. This is a planning example, not a customer result.
How do teams configure sales-based billing rules?
Choose the calculation model, effective dates, billing targets, availability, and payment destination, then inspect the preview before activation. Versioned rules keep the selected terms tied to eligible reporting periods and later invoice review.
Put the workflow into practice
Granite's sales-based billing rules connect versioned configuration to eligible reporting periods and invoice review.
Use this guide to organize your process, then configure the applicable franchises, reporting periods, and billing rules in Granite.