Franchise guides for HVAC services.
HVAC networks handle maintenance plans, service calls, replacements, and seasonal swings across branches. Keep recurring plan units separate from project work so busy seasons do not turn into manual reconciliation.
Records that can help
Use any of these that help explain the work. They are not extra steps.
- Branch list with service area and status
- Maintenance-plan or service-unit counts by reporting period
- Period exceptions, approvals, and related document requests
Gaps to watch for
- Counting a quoted replacement as completed work
- Saving a seasonal peak as the permanent quantity
- Missing a branch whose report is overdue
Guides for every task
The steps are the same in every franchise network. Each guide has a review checklist, troubleshooting and a worksheet.
Sales reporting
Collect each franchise’s sales report for the right period, check it, and submit it without losing track of what is still missing.
Reporting deadline review
Keep every franchise’s report due dates in view.
Sales report issue review
When a sales report has warnings or needs review, check the affected numbers before they reach an invoice.
Annual sales trend analysis
Compare sales across years, franchises, services and classes from the reports you already have.
Franchise record review
Use the franchise record as the starting point for everything about one location: its profile, reports, invoices, billing, documents, services and team.
Franchise team access
Keep each person’s access in line with the work they do.
Document compliance review
Find missing, expired, due-soon and needs-review documents across every franchise.
Document requirement setup
Set up each required document once: what it is, what franchisees should upload, when it is due, how often it renews and who is reminded.
Required document upload
Help a franchise complete a required document: open it, check whether it is due or expired, upload the current version and confirm it was accepted.
Sales-based billing rule setup
Set up a royalty or fee from sales: the amounts, effective dates, which sales it applies to, which franchises it covers and where the money goes.
Unit-based billing rule setup
Set up a charge per unit, such as calls, leads or seats: the price, the cycle, how counts are collected, which franchises it covers and where the money goes.
Franchise quantity entry
Enter each franchise’s unit counts for the period, fix anything flagged, and submit them so they reach the next invoice.
Invoice balance review
Check a franchise invoice before you act on it: its lines, balance, due date, payments and the reporting period it bills.
Invoice payment
Give franchisees a clear way to pay: open the invoice, check the amount, pay by card on Stripe’s checkout and see the payment recorded on the invoice.
Payment destination setup
Decide which Stripe account each fee is paid into.
Billing readiness review
Find what would stop invoices going out before you run billing: missing payment destinations, rules without franchises, reports that need review.
Billing run preview
Preview a billing run before any invoice is created.
Running billing
Run billing from a reviewed preview, once, and follow the invoices and emails it produces.
Billing notification recovery
Track payment requests and billing notices that did not arrive.
Billing audit review
Trace a billing change back to who made it and when.